Richard Weeks Hall of Engineering Space Reservations

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Richard Weeks Hall of Engineering is a new interdisciplinary facility on the Busch campus and serve as a gateway for the engineering community, industry partners, and the public. The new building features collaborative workspaces, smart classrooms, living laboratories, and dedicated student space. 

Several spaces in Weeks Hall are available for use by faculty/staff and students. Please note the following: Formal student organizations must go through the meetings and events office to book classroom space. Please contact them either at 848-932-8821 or fill out the form online. Faculty and or Staff should call University Scheduling to book classroom space.

Team Based Learning classroom, Room 102, is a 138-seat space with a collaborative Instructor Hub system used in Active Learning Classrooms to present materials and enable students to display and share content from their tables. Room 102 is reserved through University Scheduling

Robert and Beatrice Salvin Lecture Hall, Room 105, is a 285-seat capacity auditorium with a Digital Classroom Podium (Auditorium version) system. Room 105 is reserved through University Scheduling.

Room 206 is a 72-seat capacity classroom with a collaborative Instructor Hub system used in Active Learning Classrooms to present materials and enable students to display and share content from their tables. Room 206 reserved through University Scheduling.

Room 208 is a 36-seat capacity classroom with a collaborative Instructor Hub system used in Active Learning Classrooms to present materials and enable students to display and share content from their tables. Room 208 is reserved through University Scheduling.

PLEASE NOTE THAT THE LOBBY AREAS OUTSIDE OF THE CLASSROOMS CANNOT BE USED UNLESS YOU HAVE THEM RESERVED (See below on how to reserve and ALSO please note the EVENT POLICIES section)

Other spaces available to reserve

For reservations to the below areas, please contact Kendra Cameron kendrac@soe.rutgers.edu.

  • The First Floor Lobby atrium provides ample space for info sessions, small poster symposiums, and event registrations. - DUE to COVID restrictions the lobby cannot be used for the distribution of food for events
  • The Second Floor Lobby atrium can accommodate large poster symposiums, receptions, and dining for 100 - 150 people. Note: If using a catering service for your event, you must also reserve Conference Room 202 for set-up space for the catering company. DUE to COVID restrictions the Atrium will only be rented for food distribution if you provide seating for your guests - Masks must be warn in this building unless seated for eating purposes.
  • The First Floor Patio (facing Bartholomew Road) can accommodate 100 - 200 guests for a sit-down event. Note: as this space is outside, it is not available during inclement weather.
  • The Second Floor Concepts Lab, Room 211, can accommodate 100 - 150. The room is fully furnished with movable tables/seating; note that furnishings may not be removed from inside the Concepts Lab.

EVENT POLICY GUIDELINES

ALL departments, organizations, and individuals hosting an event in Richard Weeks Hall of Engineering, must follow the guidelines below:Web page reservations2.jpg

  • UPDATED INFORMATION FOR IN-PERSON EVENTS ON CAMPUS: We currently anticipate that in-person events will resume on Monday, January 31, 2022.  At that time, all event attendees will be required to show proof of full vaccination (two mRNA doses or the single J&J) or a COVID-19 negative PCR test taken within 72 hours of the event and must remain compliant with the published COVID-19 protocols. Clarifying details and guidance below from the office of EVP Calcado:
    • All events with 25 or more attendees must be registered through the EACS portal for certification.
    • Face coverings are required in all Rutgers buildings.
    • ALL event attendees must provide proof of vaccination or negative PCR test from a test taken no more than 72 hours before the event when entering an event. This applies to all populations: student, faculty, staff, alumni, visitors.
      • Checking test results/vaccine information is the responsibility of the event host who must provide the staffing at the event entrance.   Checkers will need to verify the necessary documentation along with a photo identification of the event guest.  It is the responsibility of the event host to confirm the photo ID matches the accompanying materials (vaccination card/digital record or negative PCR test), but not the material’s authenticity or data.
      • If an external group is renting this facility, they must comply with all Rutgers requirements and provide their own staffing to check documents at the door. Hiring members of Rutgers University Police Department to check vaccination/testing information is not permissible.
      • Outdoor events are exempt from the proof of vaccine/negative test requirement.
      • If your event permits re-entry, disposable wristbands may be helpful in managing traffic flow.
      • There is no requirement to submit a report on vaccine/testing checks.  There should be no record keeping, copies, etc. of IDs, vaccination cards, or testing materials.
      • Events with 24 or fewer attendees are not required to submit to the EACS portal for certification and are not required to check vaccination or testing status.
  • Masks must be warn in this building unless seated for eating purposes.
  • Events offering food to guests/participants must contact Support Services to arrange housekeeping and additional trash cans. During COVID times we suggest to go food containers at the end of your event.
  • Important Note for Conference rooms and open atrium spaces they MUST be returned to the way they were originally found, so please make sure you clean up the space.
  • Flyer posting policy for Weeks Hall. Weeks Hall is a TAPE FREE ZONE.
  • There is NO food in the classrooms (Rooms 208, 206, 105 & 102), food should be kept to the lobby areas (These areas must be reserved first do not assume the classroom rental allows the use of the lobby areas - see above on how to reserve), if you are hosting an event in Weeks Hall please post a sign on an EASEL by the classroom door that says "NO FOOD ALLOWED".
  • Rental of tables/chairs/coat racks/podiums, please contact Support Services.
  • Tent rentals or any additional items not provided by Support Services, please contact Millers Rentals.
  • To move any furniture within Richard Weeks Hall of Engineering spaces, please contact Support Services. Furniture cannot be stacked in the hallways in classrooms or moved outside of Richard Weeks Hall, furniture can be moved to other positions in the area in question.
  • IMPORTANT NOTE: DO NOT run wires/extension cords across walkways and WEEKS HALL is a TAPE FREE ZONE, so no taped signs or flyers on walls, doors or windows. Please request indoor sign holders or stanchions to rope off event areas from Support Services or you may use easels to hold up your signs.
  • Parking: All guests to Rutgers University MUST register their vehicle in advance. Please click HERE to fill out the Special Event Parking Request Form.
  • NOTE: If your event is serving alcohol and you have sold sponsorships or tickets, you must apply for a Social Affair permit. Events not charging an admission fee and serving alcohol do not need a Social Affair permit.

Conference Room and Student Study spaces

Located on the third floor, the Bruce and Phyllis Nicholas Student Conference Room is for Engineering student organizational meetings only, NOT student study places. Room 313 has seating capacity for 10, and a state-of-the-art monitor with solstice access and a white board wall. Book online. View policies.

The Second Floor Conference Room is for University faculty, graduate students or staff meetings. Room 202 has seating capacity for 10, and a state-of-the-art monitor with solstice access. Book online. View policies.

Third Floor Breakout Study Space offers two chairs and one table with no AV equipment or white board. Book onlineView Policy

Fourth Floor Breakout Study Space offers two chairs and one table with no AV equipment or white board. Book online. View Policy

NOTE: Students, faculty, and staff must use their personal Engineering account (NOT your NetID or RUID) credentials to make a room reservation. To confirm if you already have an Engineering account and/or forgot your password, please click here. If you do not have an Engineering account or have questions, please stop by Room B124 in the Engineering Building or submit a support ticket HERE